The Feature

Troubleshooting the Projects to Receivables Interface

November 17, 2008 on 9:10 pm | by Marian Crkon | In Feature of the Week | |  Print |  Email

This feature is for anyone using Oracle Projects and Receivables 11.5.10 and beyond. There were several new features introduced to Projects 10.5.10 (Family Pack M), which now require additional [not quite documented] configurations for the Receivables interface to work. I find myself scrambling to make the interface work everytime I run it the first time in a new installation or a new operating unit. Here are few quick tipts I consolidated from the Metalink notes and user guides to remember what to do the next time…

Open Periods

Make sure to open respective accounting periods in Receivables. As Receivables Manager, navigate to Control > Accounting > Open/Close Periods.

Retention Error

You may not be using retention or multi-currency in Project Billing, but you still receive the “Transaction Code: TRA OU Level Retention Accounting flag N… Some transactions are disabled. Please Check auto-accounting setup” error when running the PRC: Interface Invoices to Receivables program (PATTAR).

To resolve the error you need to enable the AutoAccounting Assignments for Unbilled Retention Account and Rounding Account.

As Projects Billing Super User:

• Navigate to Setup > AutoAccounting > Assign
• Query up function ‘Revenue and Invoice Accounts’
• Define Segment Rule Pairings for the Unbilled Retention Account
• Define Segment Rule Pairings for the Rounding Account
• Make sure to enable the Function Transactions!

Again, you need to do this even if you do not intend to enable retention and multi-currency billing in your Implementation Options.

Sales Credit Type Rejection

You might get a ‘No sales credit type at Implementation or Projec Level’ rejection when running the PRC: Interface Invoices to Receivables program (PATTAR).

In order to resolve this error as Projects Billing Super User:

• Navigate to Implementation Options
• Select ‘Exchange Rate Type’ in the Currency tab
• Select ‘Sales Credit Type’ in the Billing tab

Transaction Source and Transaction Type Errors

The seeded Project Transaction Source and Project Transaction Types might be incomplete. Make sure to review and update these for your setting you defined in the Implementation Options > Billing tab. The source It is going to be ‘PROJECTS INVOICES’ (if new 11i or R12 implementation, or ‘PA INVOICES’ if upgraded from 10.7) and Transaction Types are going to be ‘Projects Invoice’ and ‘Projects Credit Memo’ (11i and beyond) or ‘PA Invoice’ and ‘PA Credit Memo’ (10.7) respectively.

As Receivables Manager:

• Navigate to Transaction Sources: Setup > Transactions > Sources
• Query up your Transactions Source you defined in the Implementation Options > Billing tab
• Make sure the Reference Field Default Value field = ‘interface_header_attribute1′
• Make sure the Standard Transaction Type = ‘Projects Invoice’
• Make sure the Credit Meno Batch Source = ‘PROJECTS INVOICES’
• Also navigate to Transaction Types: Setup > Transactions > Types
• Query up ‘Projects Invoice’ transaction type
• Make sure the Credit memo Type = ‘Projects Credit Memo’